Batch Buddy gives supplement manufacturers digital batch records, lot traceability, and production workflows built for FDA GMP compliance, so your next audit doesn't depend on a spreadsheet.
Everything you need for audit confidence, built in from day one.
If your batch documentation lives in spreadsheets, you already know the risk. Here's what it looks like in practice.
A wrong formula version, a missed sign-off, a typo in a lot number. Manual records are where compliance breaks down. This is where FDA observations begin.
Your spreadsheet says 40 kg of magnesium. Your warehouse says 22 kg. Starting a production run on bad numbers is an expensive, avoidable surprise.
FDA shows up and your batch records are spread across five different files on three different computers. That's not a documentation problem. It's a business risk.
A client calls with a recall question. You're hunting across folders and tabs to piece together where a lot came from. There's a better way to run this.
Recognize your operation in any of those scenarios?
Let's walk through exactly how BatchBuddy fixes this for your specific setup, in 30 minutes.
Everything your operation runs on, in one place, with a full audit trail.
Every batch captured, signed, and audit-trailed. FDA 21 CFR Part 11 compliant from your very first run.
Raw material to finished good, fully traced. FSMA 204-ready. Recall-ready in minutes, not days.
Real-time stock levels, expiry management, and cost-per-batch accuracy. No more surprise shortages mid-run.
Schedule runs, track yield, manage QC. From planned to complete. Nothing falls through the cracks.
Most teams complete their first real production run in BatchBuddy within their first week.
Upload your raw materials or import from CSV. Set par levels, assign suppliers, and receive stock with full lot and CoA tracking from minute one. No manual re-entry, ever.
Create your formula once, spin up production runs in clicks. BatchBuddy captures every action: operator, timestamp, and which lots were consumed, automatically. No clipboards, no Excel rows.
Every raw material lot flows from receiving → production → finished goods → customer shipment. One search shows the full chain. A recall question that used to take two days takes two minutes.
FDA inspection, client COA request, internal quality review: every record is signed, timestamped, and retrievable instantly. No more hunting through folders the night before an audit.
14 days completely free • No credit card required • Cancel anytime
Most AI tools just answer questions. BatchBuddy's copilot can take action across your entire operation — inventory, production, formulas, customers, QC, and compliance — all from a simple chat. Every action requires your confirmation before anything is saved.
"In our first month we ran 200 inventory receipts through the AI Copilot. Every lot number, expiry date, and supplier cost captured and audit-trailed automatically — zero manual entry errors. It's the first time our records have been 100% clean going into an audit."
Purpose-built for supplement, food, and cosmetic manufacturers — not a general tool adapted for your industry.
BatchBuddy was designed by contract manufacturers who lived through the spreadsheet chaos: batch record errors, last-minute inventory scrambles, audit anxiety. Every feature exists because we needed it first.
"We cut our batch record prep from 4 hours down to under 20 minutes. Audit season used to be a nightmare — now I don't even dread it."
"We went from spending half a Friday building batch records to getting them done in 20 minutes. Our inventory discrepancies are gone — no more waste, and we're producing on schedule for the first time."
"The cost-per-serving visibility alone paid for the subscription in the first month. We caught a margin bleed we'd been missing for two years."
Join supplement, food, and cosmetics manufacturers who've replaced batch record chaos with a system built for GMP compliance.
14 days completely free • No credit card required • Cancel anytime
Whether you're launching your first product or managing multiple production lines, Batch Buddy scales with your business.
Launching your first supplement or cosmetic line
Multiple products, increasing complexity
Managing client formulations securely
Multiple teams, complex operations
All plans include: FDA 21 CFR Part 11 compliance • FSMA 204 traceability • Complete audit trails • Formulation IP protection • Real-time cost intelligence
By choosing a system that speaks the language of your specific niche, you can reduce administrative work by 20-30 hours per week and get your products from lab to shelf 50-70% faster.
From initial formulation to customer sales - Batch Buddy empowers supplement, cosmetic, and food manufacturers at every stage of growth. Manage your entire product lifecycle with enterprise-grade tools built for formulation-first businesses.
Easily create, manage, and scale your formulas in a professional, intuitive interface. Our intelligent ingredient management and AI-powered recommendations help you innovate faster and more efficiently.
Master complex formulations with our purpose-built interface that enables seamless creation, versioning, and refinement of products at every development stage.
Stop guessing your margins. Batch Buddy instantly calculates your production costs, including landed costs, as you build your formulas. Our real-time cost comparisons ensure profitability from the start.
Say goodbye to low-stock surprises. Our smart FIFO inventory system tracks stock levels in real-time, alerts you when supplies are low, and integrates directly with your production runs to ensure accuracy.
Your formulations stay completely private with advanced role-based access and comprehensive audit trails. Secure integrations ensure your intellectual property never leaves your control.
Move formulas to production with visual scheduling and batch tracking. FIFO system automatically rotates inventory by expiry dates, perfect for restaurants and food manufacturing.
Built-in regulatory compliance with immutable audit trails, electronic signatures, and full lot-level traceability from receiving through production to shipment, supporting both 21 CFR Part 11 and FSMA 204 "one step forward, one step back" requirements.
Enable seamless team collaboration with shared workspaces, role-based access, and production planning coordination. Perfect for growing teams and contract manufacturing partnerships.
Discover and connect with ingredient suppliers directly inside your formulation workflow. Request quotes, compare options, and start building stronger supply chains, all from one place.
Streamline fulfillment with integrated UPS, FedEx, and USPS shipping. Automated rate shopping, real-time label generation, and package tracking - all within your production workflow.
Complete FDA-compliant documentation suite combining Certificate of Analysis (COA) and Electronic Batch Records (EBR) for regulated manufacturing.
From formulation to customer sales - manage your entire product lifecycle in one platform. Direct Shopify integration lets you sell finished goods while protecting your proprietary formulations.
Full mobile responsiveness for production floor use. Manage formulations, track inventory, and monitor production from any device with touch-friendly interfaces designed for manufacturers.
Seamless QuickBooks integration for real-time cost sync and automated financial tracking. Advanced cost intelligence and profitability analysis help optimize your manufacturing operations.
A built-in chat assistant that can take action: receive inventory, start production runs, update costs and more, with your confirmation. Plus a full REST API for external AI agent workflows.
See it in action ↓Enterprise batch record systems like MasterControl and TrackWise cost $50,000–$250,000 per year. Batch Buddy delivers electronic batch records (EBR) built for real manufacturers, starting at $149/month.
Every production run automatically generates a complete, FDA-compliant batch record: ingredients used with exact lot numbers, quantities, operator identity, yield calculations, deviations, and a tamper-evident audit trail with e-signatures. If you ever face an FDA inspection or need to issue a recall, your records are ready instantly.
Find ingredient suppliers, request quotes, and manage sourcing, all without leaving your formulation workflow. Our growing network connects manufacturers directly with suppliers to simplify procurement.
Many platforms lock you into one tier or force expensive migrations. Batch Buddy grows seamlessly with your business.
Start with professional tools on day one. When you're ready to add team members, upgrade with one click. Need API access for Shopify or custom integrations? Move to Enterprise seamlessly. Your data, formulations, and workflows stay intact.
We've designed Batch Buddy to be your platform from startup through enterprise scale. While other solutions force you to "graduate" to expensive enterprise software, we believe in growing together. Our Enterprise tier handles unlimited teams, custom integrations, and complex workflows, all while keeping your formulation IP and operational knowledge in one unified system.
Enterprise-grade formulation management without enterprise complexity or cost
| Solution | Starting Cost | Setup Time | Best For |
|---|---|---|---|
| Batch Buddy | $149/month | Same day | Supplement & formulation manufacturers at any scale |
| Excel Spreadsheets | Free | Ongoing struggle | Hobbyists (breaks at scale) |
| NetSuite ERP | $120/user/mo + $50K setup | 6-12 months | Large enterprises with IT teams |
| SAP Business One | $149/user/mo + implementation | 3-6 months | Manufacturing companies with complex needs |
| Generic PLM Software | $5,000+/month | 6-12 months | Aerospace, automotive (not formulation-based) |
Less expensive than enterprise PLM
Setup time vs. months for enterprise ERP
Built for formulation manufacturers
Start with what you need today. Upgrade seamlessly as you grow. All plans include a 14-day free trial.
No hidden costs • No long onboarding • Start using instantly
Individual workspace
Teams + QuickBooks
Unlimited + API
All plans include: 14-day free trial • Cancel anytime • No setup fees • No long-term contracts
Most companies struggle because their ERP is too rigid for the lab, and their lab spreadsheets are invisible to the ERP. Batch Buddy acts as the intelligent bridge, syncing your scientific data directly into SAP, NetSuite, or Dynamics. Your finance team sees the precise margins, while your chemists see the chemistry.
Batch Buddy calculates the true cost of production, down to the serving, then syncs it to QuickBooks so your books stay accurate.
Better together, not a replacement
| Feature | Generic ERP (SAP/NetSuite) | Batch Buddy + ERP |
|---|---|---|
| Inventory | Tracks quantity and value. | Tracks potency and purity per lot. |
| Formulas | Static Bill of Materials. | Self-adjusting based on lab results. |
| Compliance | Requires manual validation/config. | Native 21 CFR Part 11 workflows. |
| Scaling | Linear (1x, 2x, 3x). | Scientific scaling (accounting for overages). |
| Quality | Post-production reporting. | Real-time QC gates during the batch. |
While Enterprise ERPs excel at global accounting, they weren't built for the molecular level. Batch Buddy fills the gaps that general manufacturing modules overlook.
Enterprise tier includes full REST API access. Sync your scientific data directly into your ERP so your finance team sees the costs, while your chemists see the chemistry.
/api/v1/formulations : Complete BOMs with costs
/api/v1/ingredients : Master ingredient data
/api/v1/inventory : Real-time stock levels
/api/v1/production/plans : Schedule and capacity
/api/v1/finished-goods : Completed products
Your ERP handles accounting and HR. Batch Buddy handles formulation, production, and FDA compliance. Together, they create complete visibility across your entire operation.
API access included with Enterprise plan ($1,499/mo) • 14-day free trial • Full documentation included
Complete FDA-compliant documentation suite with COA and Electronic Batch Records. Included with the Enterprise plan.
COA + Electronic Batch Records
FDA-Compliant Nutrition Labels
Specialized for CPG formulators. Built by creators, for creators.
Traditional competitors require multiple systems: Genesis R&D for formulation ($2,400-$7,200/year) + ERP system + compliance software + e-commerce integration. Batch Buddy combines everything into one specialized platform at a fraction of the cost.
Legacy ERP pricing excludes implementation consultants ($150–$350/hr), customization, training, and annual maintenance fees — often 20–25% of license cost.
| Feature | Genesis R&D | Katana MRP | Legacy ERP SAP / Oracle / NetSuite / Dynamics | Batch Buddy |
|---|---|---|---|---|
| Formulation Management | Advanced | BOM only | Not included | Specialized for CPG + Production Integration |
| Production Management | No | Basic MRP | Generic only | Complete Production Workflow |
| Inventory Management | No | Add-on required | Yes (complex setup) | FIFO + Real-time Tracking |
| Real-time Cost Intelligence | Limited | Limited | Heavy config required | Advanced + QuickBooks Sync |
| Customer Order Management | No | Basic | Yes | Complete Order-to-Ship |
| Shipping Integration | No | No | Connector required | UPS, FedEx, USPS |
| Regulatory Compliance Suite | No | No | Generic / SI required | COA + EBR Premium (Included in Enterprise) |
| E-commerce Integration | No | Shopify only | Expensive connector | Shopify + Trade Secret Protection |
| Complete Integration | Formulation Only | Requires add-ons | 12–18 mo. to deploy | Lab-to-Shelf in One Platform |
| Electronic Batch Records (EBR) | No | No | Not included | 21 CFR Part 11 + FSMA 204 |
| Starting Price | $2,400–$7,200/year | $179–$1,007+/month | $5,000–$50,000+/month + consultants & maintenance |
$149/month 14-day free trial |
| Implementation Time | Same day | Days to weeks | 12–18 months + SI consultants required |
Ready in < 1 day |
| QuickBooks Integration | No | No | No | Native Integration |
| Team Collaboration | Basic | Basic | Advanced | Built for Teams |
| Supplier Marketplace | No | No | No | Built-in Sourcing |
| Implementation Time | 6+ months | 6-12 months | Same day | |
| Learning Curve | Steep | Very steep | Intuitive | |
| API Access | Available | Available | RESTful APIs | |
| Monthly Cost (Professional) | Unpredictable | $5,000+ | $349 |
Professional manufacturing capabilities that don't require a team of IT specialists
Every feature designed specifically for CPG formulation and production
Enterprise features at startup pricing - no hidden costs or surprise fees
Start optimizing your formulations today, not next quarter
Your next FDA audit is closer than you think
Every day you wait is another batch record in a folder, another lot number in a tab, another audit you're not ready for. BatchBuddy fixes this, permanently.